Wage Easy Payroll - Total Payroll and Human Resource Management

Why Wage Easy Payroll?

Administering employees and their payments can use a large amount of business resources. In large companies, this usually means specific administration staff and systems - in small businesses it often means late nights for the manager and the sense of a chore that steals time from the productive areas of the business.

Much time and energy is required to gather the correct information to ensure compliance with complex regulations, awards and contracts. Employment conditions often include penalties for varying hours of work, days of work, hours of work within a day, overtime payments and so on. Other employee administration tasks include calculation and provision of information on superannuation, sick, annual and long service leave, workers compensation insurance, taxation, and employment statistics, plus payments for most of the above. This is made all the more difficult when there are staff on different awards or conditions.

Without the use of efficient methodologies and good information systems, the employee administrative load wastes a huge amount of business time and resources. Wage Easy Payroll provides you with a more accurate and efficient information and wages systems which will allow the release of resources for use in improving business operation and will reduce the amount of industrial friction and compliance problems caused by error.

Wage Easy Payroll is the solution!

Wage Easy Payroll Makes Payroll a Breeze

Award Interpretation Feature

Wage Easy Payroll provides a unique award interpretation feature which enables accurate calculation of payments and leave, with a minimum of time and hassle. The conditions of employment such as hourly rate, penalties, tax, and superannuation rates, need only be entered once, or downloaded via the internet. The award interpreter then calculates the leave and payment requirements from the actual times worked, as entered from time sheets or from a link to a time and attendance system. Of course, should contracts or awards change, the conditions can be easily updated manually or via the internet.

Unlike other payroll programs that average the hours over the day, the Wage Easy Payroll award interpretation system looks at each actual time period worked. This ensures the accurate calculation of every employment condition, including overtime, public holidays, weekend shifts, meal breaks, non-continuous work periods, early start and late finish loading, leave accrual, and shifts that extend over midnight into public holidays. Payments for all payroll components are then allocated back to each job and department, allowing exact breakdown of costs. With Wage Easy Payroll, there is no need for manual calculations for even the most complex work conditions - calculations are automatic and correct.

Unlimited Capacity with Ultimate Flexibility

Wage Easy Payroll can be used for any sized business - from a one person operation to a national company with thousands of employees - from one day per week to 24 hours per day, 365 days per year - from one employment contract to multiple awards, contracts and agreements. Wage Easy Payroll is designed to operate on a set-and-forget basis, and can operate in automatic, semi-automatic or manual modes.

If linked with an automatic time and attendance system, Wage Easy Payroll can automatically generate the pay slips for all employees. It can also automatically process salaried staff, or a mixture of salaried and time sheet staff. The pay period can be set for weekly, fortnightly, four weekly or monthly, and there can be a mixture of periods within the company.

The ability to automate the payroll is a real time saver for payroll staff, both in initial production and in minimising payroll errors. Yet the operator always retains the ability to change all settings when required in unusual circumstances. These features of Wage Easy Payroll clearly give real flexibility and control to the operator.

Immediate Access to the Latest Award Information via the Internet

Wage Easy Payroll’s unique one-click internet access feature provides immediate access to the latest award and tax information. This information can be downloaded in the correct format for use by Wage Easy Payroll, and then automatically stored in the correct place. No longer is there a need for in-house expertise for interpretation of awards, and for configuring the payroll program.

The internet connection also allows Wage Easy Payroll to automate the payroll function by sending information to other organisations. For example, EFT payment data can be sent to banks, superannuation contribution records can be submitted, and labour statistics can be sent to the Bureau of Statistics. Your company confidentiality and security of information is assured. You will be in control of the information that you pass to external organisations, and they will not be able to gain direct access to the data stored in your computer.

Timely and Correct Reports

Wage Easy Payroll can compile and print pay slips, group certificates and payroll expenditure summaries such as accumulated and average sick leave (for individuals and groups of employees); penalty rates, taxation, workers compensation, superannuation and union contributions. It can generate electronic files for group certificates and EFT. Reports can be prepared for varying time periods (weekly, monthly, annually, custom dates etc), and be presented in tabular or graphical form. This provides management with immediate and accurate information from which to make important staffing and financial decisions.

Wage Easy Payroll Helps Manage Human Resources

Wage Easy Payroll has comprehensive and integrated human resource management facilities. These are designed to allow for fully computerised employee administration.

Detailed Individual Records

Imagine being able to quickly find staff who can speak Spanish and being able to e-mail staff directly from their employee file. Languages spoken and contact details are just two of the huge number of items that may be stored for each employee. Each employee has their own file and all the payroll, leave and personal details for the employee can be found in the one place. If given access to their own records, employees can update their own contact information and also use the reminder system to deliver individual messages.

Operator aids such as Wizards are provided to minimise the work and maximise the accuracy in administering employees. One wizard ensures that the minimum information is supplied when first creating an employee file. Other wizards ensure correct operation on termination of an employee and when an employee changes awards or contracts.

Human Resource Flexibility and Capacity

In addition to the optional predefined records for an employee, Wage Easy Payroll also has some innovative features that allow real flexibility in managing employees. Employee files can hold a digitised photograph of the employee, and scanned copies of documents such as qualification certificates, licences, letters and so on. To enhance collation and analysis of an employee’s status, links can also be created between an employee file and other relevant documents such as contracts, appraisal and disciplinary letters that already exist on the computer.

Through its use of a free form notes and user-defined information fields, Wage Easy Payroll can handle an unlimited amount of additional employee data. These options allow for both a structured collection of employee information and for random gathering of operational or other notes. An in-built review system allows for automatic warning of the need for refresher training and the need for other actions.

Detailed HR Reports

There is not much use in gathering information if you can’t do anything with it. This is why Wage Easy Payroll has been designed to maximise the options available for the format and content of human resource management reports. Once again, flexibility is the key, with the operator able to specify the time frame and format for the standard reports.

Wage Easy Payroll uses the drill down reporting technique. This means that when viewing a summary report of some kind, the operator can double click on an item of interest and Wage Easy Payroll will present a report showing the components that make up that item. For example, you can drill down through a company overtime report to identify which employees are doing most of the overtime. This is a very powerful management feature that allows rapid identification and analysis of the staff and job factors that contribute to business outcomes.

Some of the standard Wage Easy Payroll human resource reports include staff analysis by age, leave record, workers’ compensation payments, length of service, in-service training status, qualifications, and wage levels. Reports can be produced in any number of ways including cost centre, department and employee level. Users of Wage Easy Payroll also have the ability to design and create specialised reports using the ad hoc reporting facilities. Wage Easy will also make specialised user requested reports available on our web site from time-to-time.